NETBALL NI AGM This Saturday!
10th August 2022 – issued to all clubs & schools via email
Notice of the annual general meeting of Netball Northern Ireland
The Affiliated Organisation must give written notice to NNI of the name/s of representatives. This should done by registering online here no later than 5pm on Wednesday 31st August 2022
Dear member,
As per our Articles of Association the Netball Northern Ireland Board notifies you, with not less than 21 days’ notice, of the upcoming Annual General Meeting of the members of Netball Northern Ireland. The details of this meeting are as follows:
| Date: | Saturday 3rd September 2022 |
| Time: | 10am – 12pm |
| Place: | Castleview Room
The Pavilion Stormont Estate |
*The annual report will be issued electronically in advance of the meeting
At the meeting, members will have the opportunity to:
- find out about Netball Northern Ireland’s operations and finances
- vote on any resolutions proposed.
At the meeting, members will be asked to vote to:
- accept the minutes of the last annual general meeting
- accept the annual report
- accept the annual financial statements
- appoint an auditor.
Details of proxy appointment:
- Members have a right to appoint a proxy under section 324 of Companies Act 2006 Article 19
- Completed proxy forms should be returned to Netball Northern Ireland, either via email (executivemanager@netballni.org) or post (address below) not later than 4pm Wednesday 31st August 2022. Please contact executivemanager@netballni.org for a proxy form.
Proposed timetable
| Item | Detail | Time |
| 1. | Light refreshments available | 9.30am |
| 2. | Welcome
NNI staff update & programme presentation |
10.00am |
| 3. | Presentation of key achievements and targets in line with Strategic plan including Chair & EM reports | 11.00am |
| 4. | Previous Minutes | 11.15am |
| 5. | NNI Finances | 11.20am |
| 6. | Proposed Agenda Items/Motions | 11.30am |
| 7. | Appointment of Auditors | 11.45am |
| 8. | Final Summary | 11.55am |
| 9. | Close | 12.00pm |
In order to adhere to the proposed timetable, the NNI Board kindly request that aside from points of clarity, members wishing to table any agenda items or motions please do so in writing to the Executive Manager not later than 5pm on Friday 26th August 2022.
Items or questions raised on the morning that have not been received by the Executive Manager by the deadline or items that fall outside of the business of the AGM may not be dealt with at the meeting but may be responded to in a more appropriate setting.
All motions or agenda items must be sent care of the Netball Office address or Executive Manager email address. Any motion should also be supported by 2 other individual members who are each eligible to vote at the AGM.
All affiliated clubs must send a minimum of 1 representative to the AGM. Any club failing to meet this requirement will be fined £25 and will not be allowed to affiliate until the fine has been paid.
All Clubs, Schools or Bodies of NNI who are not in default of membership fees due to NNI or affiliation fees, are eligible to vote at the AGM. Affiliated Clubs members hold 3 votes and an Affiliated Schools other Body member will hold 1 vote. Every Affiliated Organisation representative must be a member of NNI and aged 18 years or over on the 1st day of January in the current year to be eligible to vote on their behalf.
The Affiliated Organisation must give written notice to NNI of the name/s of representatives. This should done by registering online here no later than 5pm on Wednesday 31st August 2022
All individual members who are not in default of fees are eligible to attend and speak but are not allowed to vote unless they are representing a club, school or affiliated body.
