Notice of Annual General Meeting

  • Aug 06,2019

Notice of the annual general meeting of Netball Northern Ireland

 

Dear member,


As per our Articles of Association the Netball Northern Ireland Board notifies you, with not less than 21 days’ notice, of the upcoming Annual General Meeting of the members of Netball Northern Ireland. The details of this meeting are as follows:

Date:

Saturday 7th September 2019

Time:

10am – 3pm

Place:

Newforge Country Club

18B Newforge Lane, Belfast BT9 5NW


Attached are:

  • the minutes of the last annual general meeting
  • proxy form
  • proposed motion/agenda item request


At the meeting, members will have the opportunity to:

  • find out about Netball Northern Ireland’s operations and finances
  • vote on any resolutions proposed.


At the meeting, members will be asked to vote to:

  • accept the minutes of the last annual general meeting
  • accept the annual report
  • accept the annual financial statements
  • appoint an auditor.


Details of proxy appointment:

  • Members have a right to appoint a proxy under section 324 of Companies Act 2006 Article 19
  • Completed proxy forms should be returned to Netball Northern Ireland, either via email (executivemanager@netballni.org) or post (address below) not later than 2pm Thursday 5th September 2019


Proposed timetable


Item

Detail

Time

1.

Guest arrival & refreshments

9.30am

2.

Start of AGM – Chair’s Remarks

10.00am

3.

NNI presentation on key achievements and targets in line with Strategic plan

10.15am

4.

Previous Minutes

11.00am

5.

NNI Finances

11.15am

6.

Proposed Agenda Items/Motions

11.30pm

7.

Appointment of Auditors

11.45pm

8.

Close of AGM

12.00pm

9.

Lunch

12.00pm

10.

Member consultation & conference


This will be the opportunity for members to engage with NNI Board and Staff on the next Strategic Plan. Areas to be considered include; Growing our Sport, Developing our Clubs, Building our Elite Programme, Fit for Purpose.

Please come with ideas and thoughts to share and be willing to participate in the consultation.

12.45pm

11.

Final Summary

2.30pm

12.

Depart

3pm


In order to adhere to the proposed timetable, the NNI Board kindly request that aside from points of clarity, members wishing to table any agenda items or motions please do so in writing to the Executive Manager not later than 5pm on Friday 23rd August 2019.


Items or questions raised on the evening that have not been received by the Executive Manager by the deadline or items that fall outside of the business of the AGM may not be dealt with at the meeting but may be responded to in a more appropriate setting or medium.


All motions or agenda items must be sent care of the Netball Office address or Executive Manager email address. Any motion should also be supported by 2 other individual members who are each eligible to vote at the AGM.


All affiliated clubs must send a minimum of 1 representative to the AGM. Any club failing to meet this requirement will be fined £25 and will not be allowed to affiliate until the fine has been paid.


All Clubs, Schools or Bodies of NNI who are not in default of membership fees due to NNI or affiliation fees, are eligible to vote at the AGM. Affiliated Clubs members hold 3 votes and an Affiliated Schools other Body member will hold 1 vote. Every Affiliated Organisation representative must be a member of NNI and aged 18 years or over on the 1st day of January in the current year to be eligible to vote on their behalf. The Affiliated Organisation must give written notice to NNI of the name/s of representatives. This should be sent via email to bookingsandadmin@netballni.org not later than 5pm on Thursday 5th September 2019.


All individual members who are not in default of fees are eligible to attend and speak but are not allowed to vote unless they are representing a club, school or affiliated body.


Annual General Meeting Minutes June 18.docx

Proposed Motion or Agenda Item (2).docx

Proxy form.docx


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